Berkshire Climate Film Group (for People’s Emergency Briefing)

Privacy Policy

The Hedgerley Wood Trust is committed to safeguarding your privacy. Contact us via email if you have any questions or problems regarding the use of your Personal Data and we will gladly assist you.

By using this site or/and our services, you consent to the Processing of your Personal Data as described in this Privacy Policy.

Personal Data – any information relating to an identified or identifiable natural person.
Processing – any operation or set of operations which is performed on Personal Data or on sets of Personal Data.
Data subject – a natural person whose Personal Data is being Processed.
Child – a natural person under 16 years of age.
We/us (either capitalized or not) – The Hedgerley Wood Trust

We promise to follow the following data protection principles:

Processing is lawful, fair, transparent. Our Processing activities have lawful grounds. We always consider your rights before Processing Personal Data. We will provide you information regarding Processing upon request.
Processing is limited to the purpose. Our Processing activities fit the purpose for which Personal Data was gathered.
Processing is done with minimal data. We only gather and Process the minimal amount of Personal Data required for any purpose.
Processing is limited with a time period. We will not store your personal data for longer than needed.
We will do our best to ensure the accuracy of data.
We will do our best to ensure the integrity and confidentiality of data.

The Data Subject has the following rights:

Right to information – meaning you have to right to know whether your Personal Data is being processed; what data is gathered, from where it is obtained and why and by whom it is processed.
Right to access – meaning you have the right to access the data collected from/about you. This includes your right to request and obtain a copy of your Personal Data gathered.
Right to rectification – meaning you have the right to request rectification or erasure of your Personal Data that is inaccurate or incomplete.
Right to erasure – meaning in certain circumstances you can request for your Personal Data to be erased from our records.
Right to restrict processing – meaning where certain conditions apply, you have the right to restrict the Processing of your Personal Data.
Right to object to processing – meaning in certain cases you have the right to object to Processing of your Personal Data, for example in the case of direct marketing.
Right to object to automated Processing – meaning you have the right to object to automated Processing, including profiling; and not to be subject to a decision based solely on automated Processing. This right you can exercise whenever there is an outcome of the profiling that produces legal effects concerning or significantly affecting you.
Right to data portability – you have the right to obtain your Personal Data in a machine-readable format or if it is feasible, as a direct transfer from one Processor to another.
Right to lodge a complaint – in the event that we refuse your request under the Rights of Access, we will provide you with a reason as to why. If you are not satisfied with the way your request has been handled please contact us.
Right for the help of supervisory authority – meaning you have the right for the help of a supervisory authority and the right for other legal remedies such as claiming damages.
Right to withdraw consent – you have the right withdraw any given consent for Processing of your Personal Data.

Information you have provided us with
This might be your e-mail address, name, billing address, home address etc – mainly information that is necessary for delivering you a product/service or to enhance your customer experience with us. We save the information you provide us with in order for you to comment or perform other activities on the website. This information includes, for example, your name and e-mail address.

Information automatically collected about you
This includes information that is automatically stored by cookies and other session tools. For example, your shopping cart information, your IP address, your shopping history (if there is any) etc. This information is used to improve your customer experience. When you use our services or look at the contents of our website, your activities may be logged.

Information from our partners
We gather information from our trusted partners with confirmation that they have legal grounds to share that information with us. This is either information you have provided them directly with or that they have gathered about you on other legal grounds. See the list of our partners here.

Publicly available information
We might gather information about you that is publicly available.

We use your Personal Data in order to:

provide our service to you. This includes for example registering your account; providing you with other products and services that you have requested; providing you with promotional items at your request and communicating with you in relation to those products and services; communicating and interacting with you; and notifying you of changes to any services.
enhance your customer experience;
fulfil an obligation under law or contract;

We use your Personal Data on legitimate grounds and/or with your Consent.

On the grounds of entering into a contract or fulfilling contractual obligations, we Process your Personal Data for the following purposes:

to identify you;
to provide you a service or to send/offer you a product;
to communicate either for sales or invoicing;

On the ground of legitimate interest, we Process your Personal Data for the following purposes:

to send you personalized offers* (from us and/or our carefully selected partners);
to administer and analyse our client base (purchasing behaviour and history) in order to improve the quality, variety, and availability of products/ services offered/provided;
to conduct questionnaires concerning client satisfaction;

As long as you have not informed us otherwise, we consider offering you products/services that are similar or same to your purchasing history/browsing behaviour to be our legitimate interest.

With your consent we Process your Personal Data for the following purposes:

to send you newsletters and campaign offers (from us and/or our carefully selected partners);
for other purposes we have asked your consent for;

We Process your Personal Data in order to fulfil obligation rising from law and/or use your Personal Data for options provided by law. We reserve the right to anonymise Personal Data gathered and to use any such data. We will use data outside the scope of this Policy only when it is anonymised. We save your billing information and other information gathered about you for as long as needed for accounting purposes or other obligations deriving from law, but not longer than is necessary.

We might process your Personal Data for additional purposes that are not mentioned here, but are compatible with the original purpose for which the data was gathered. To do this, we will ensure that:

the link between purposes, context and nature of Personal Data is suitable for further Processing;
the further Processing would not harm your interests and
there would be appropriate safeguard for Processing.

We will inform you of any further Processing and purposes.

We do not share your Personal Data with strangers. Personal Data about you is in some cases provided to our trusted partners in order to either make providing the service to you possible or to enhance your customer experience. We share your data with:

Our processing partners:

Digitalis Web Build Co: Our web developers
Digital Ocean: Our web hosting providers

We only work with Processing partners who are able to ensure adequate level of protection to your Personal Data. We disclose your Personal Data to third parties or public officials when we are legally obliged to do so. We might disclose your Personal Data to third parties if you have consented to it or if there are other legal grounds for it.

We do our best to keep your Personal Data safe. We use safe protocols for communication and transferring data (such as HTTPS). We use anonymising and pseudonymising where suitable. We monitor our systems for possible vulnerabilities and attacks.

Even though we try our best we can not guarantee the security of information. However, we promise to notify suitable authorities of data breaches. We will also notify you if there is a threat to your rights or interests. We will do everything we reasonably can to prevent security breaches and to assist authorities should any breaches occur.

If you have an account with us, note that you have to keep your username and password secret.

Children

We do not intend to collect or knowingly collect information from children. We do not target children with our services.

We use cookies and/or similar technologies to analyse customer behaviour, administer the website, track users’ movements, and to collect information about users. This is done in order to personalise and enhance your experience with us.

A cookie is a tiny text file stored on your computer. Cookies store information that is used to help make sites work. Only we can access the cookies created by our website. You can control your cookies at the browser level. Choosing to disable cookies may hinder your use of certain functions.

We use cookies for the following purposes:

Necessary cookies – these cookies are required for you to be able to use some important features on our website, such as logging in. These cookies don’t collect any personal information.
Functionality cookies – these cookies provide functionality that makes using our service more convenient and makes providing more personalised features possible. For example, they might remember your name and e-mail in comment forms so you don’t have to re-enter this information next time when commenting.
Analytics cookies – these cookies are used to track the use and performance of our website and services
Advertising cookies – these cookies are used to deliver advertisements that are relevant to you and to your interests. In addition, they are used to limit the number of times you see an advertisement. They are usually placed to the website by advertising networks with the website operator’s permission. These cookies remember that you have visited a website and this information is shared with other organisations such as advertisers. Often targeting or advertising cookies will be linked to site functionality provided by the other organisation.

You can remove cookies stored in your computer via your browser settings. Alternatively, you can control some 3rd party cookies by using a privacy enhancement platform such as optout.aboutads.info or youronlinechoices.com. For more information about cookies, visit allaboutcookies.org.

We use Google Analytics to measure traffic on our website. Google has their own Privacy Policy which you can review here. If you’d like to opt out of tracking by Google Analytics, visit the Google Analytics opt-out page.

Data Protection Officer
If you have any questions regarding Processing your Personal Data, your rights regarding your Personal Data or this Privacy Policy, contact our Data Protection Officer: Peter Armstrong via email

Supervisory Authority
Website: https://ico.org.uk
Email: international.team@ico.org.uk
Phone: +44 1625 545 745

Online safety

These sections are added to the Mycelium Map Privacy Policy and cover the data the Map processes to keep users safe. “We” means The Hedgerley Wood Trust, which runs the Map and is the data controller.

Reports, complaints and appeals

When you report content, raise a concern or appeal a decision, we collect:

what you tell us in the form, and the tag you choose;
which organisation, event or story it is about;
your email address, only if you give it;
your account, if you are logged in.

Why: to review what you reported, act on it, tell you the outcome and keep a record of how we handled it. The Online Safety Act requires us to run a reporting and complaints process and to keep records of it, so our lawful bases are legal obligation and our legitimate interests in keeping the Map safe.

Who sees it: our moderators and administrators. We do not show your report or your identity to the organisation you reported. We share reports with the National Crime Agency or the police only where the law requires it, for example reports of child sexual exploitation or abuse.

Spam protection: to stop the report form being abused, we briefly keep a scrambled (hashed) version of your IP address to count how many reports come from it. It is deleted 15 minutes after your last report and never stored with your report. We do not send what you report to any outside spam-checking service.

Moderation and audit records

To show that we moderate the Map properly, we keep a log of changes and moderation actions. For each entry we record:

who made the change (their account), or that it was automatic;
what happened (for example an edit, a removal or a suspension);
which organisation, event, story or account it affected;
which fields changed, but not what they changed from or to;
the reason a moderator gave, and any internal notes.

We do not record IP addresses in this log.

Why: the Online Safety Act requires us to keep records of how we comply with our safety duties. Our lawful bases are legal obligation and our legitimate interests in being able to review decisions and handle appeals fairly.

Who sees it: our moderators and administrators. Only administrators can export it, and every export is logged.

Suspended accounts

If we suspend an account we record that it is suspended, when, and why. This lets us stop the account logging in and handle any appeal. Our lawful basis is legitimate interests in keeping the Map safe and handling appeals fairly.

Accepting the terms

When you create an account, add an organisation or accept an invitation, we record which version of our Terms of Service you accepted and when. This shows which terms applied to what you posted. Our lawful basis is legitimate interests in running the Map under clear terms.

How long we keep it

Data	Kept for
Reports, complaints and appeals	3 years after we close them
Your email address on a report	12 months after we close it
Moderation and audit log	3 years, except the record explaining a removal or suspension that is still in force, which we keep as long as it lasts
Reports of child sexual exploitation or abuse, and our reports to the National Crime Agency	5 years, as the law requires
Content we have removed	Until an administrator deletes it. Content we have removed as child sexual exploitation or abuse, or reported to the National Crime Agency, is kept for at least a year, as the law requires
The suspension on your account	Until the suspension ends. The record of the decision is kept with the moderation and audit log
Which version of the terms you accepted, and when	While your account exists. Each new acceptance replaces the last
Hashed IP address for spam protection	15 minutes after your last report

We delete data automatically when these periods end.

Deleting your account

If you ask us to delete your account, we delete your personal details. Records of moderation actions you took (if you were a moderator) keep a reference to your account number so decisions stay accountable. Your email address and the link to your account are removed from any reports you made. If your account is linked to content that, in the last four weeks, we have removed as child sexual exploitation or abuse or reported to the National Crime Agency, we must keep your account data until those four weeks have passed.

Your rights

Your usual rights apply to this data, including access and correction. Some rights, such as erasure, may be limited where we must keep records by law. Contact us at hello@mymap.eco.

We reserve the right to make change to this Privacy Policy.
Last modification was made 11 November 2026.

Accessibility Statement for Mycelium Map

This accessibility statement applies to https://mymap.eco/.

This website is run by The Hedgerley Wood Trust. We want as many people as possible to be able to use this website. For example, that means you should be able to:

Change colours, contrast levels and fonts using browser or device settings.
Zoom in up to 400% without the text spilling off the screen.
Navigate most of the website using a keyboard or speech recognition software.
Listen to most of the website using a screen reader (including the most recent versions of JAWS, NVDA and VoiceOver).

We’ve also made the website text as simple as possible to understand.

AbilityNet has advice on making your device easier to use if you have a disability.

How accessible this website is

We know some parts of this website are not fully accessible:

Videos may not have captions.
Map pins are not accessible via keyboard input.
Date selection dialog boxes are not accessible via keyboard input.
The current location pin cannot be updated via keyboard input.
Some of the controls for creating recurring event rules are not fully accessible.
Organisation searches do not currently display a text version of the results.

Feedback and contact information

If you find any problems not listed on this page or think we’re not meeting accessibility requirements or if you need information on this website in a different format (like accessible PDF, large print, easy read, audio recording or braille), please contact:

Peter Armstrong
peter[at]hwtrust.net
07469 924797

We’ll consider your request and get back to you in seven days.

Enforcement procedure

The Equality and Human Rights Commission (EHRC) is responsible for enforcing the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018 (the ‘accessibility regulations’). If you’re not happy with how we respond to your complaint, contact the Equality Advisory and Support Service (EASS).

Technical information about this website’s accessibility

The Hedgerley Wood Trust is committed to making its website accessible, in accordance with the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018.

Compliance status

This website is partially compliant with the Web Content Accessibility Guidelines version 2.2 AA standard, due to the non-compliances and exemptions listed below.

Non-accessible content

The content listed below is non-accessible for the following reasons:

User supplied content is not fully accessible because we are unable to enforce WCAG 2.2 compliance on our end users.

Non-compliance with the accessibility regulations

User supplied content on organisation and event pages may include text and media which is not fully compliant. This fails WCAG 2.2 success criterion 1.1.1 (non-text content). We are unable to enforce this criterion on our end-users, however we are committed to improving the accessibility of this content as part of our moderation efforts.

Embedded videos may not have audio descriptions and / or live captions. This fails WCAG 2.2 success criterion 1.2.2 Captions (Prerecorded). We plan to have this fixed by March 2025.

Some advanced user input controls currently lack full keyboard accessibility, but we are actively working to address this issue. This fails WCAG 2.2 success criterion 2.1.1 Keyboard. We plan to have this fixed by March 2025.

Disproportionate burden

Digital maps present complex spatial, visual, and interactive information, making accessibility a challenge. For instance, developers must ensure that object positions on a map remain fixed, which can conflict with the dynamic adjustments required by assistive technologies. We are working to incrementally improve the accessibility of our map and appreciate any feedback or suggestions you may have for us.

Content that’s not within the scope of the accessibility regulations

We do not plan to add captions to live video streams because live video is exempt from meeting the accessibility regulations.

Preparation of this accessibility statement

This statement was prepared on December 4th 2024. It was last reviewed on December 5th 2024.

This website was last tested on December 5th 2024 against the WCAG 2.2 AA standard.

The test was carried out by Digitalis Web Build Co. The most viewed pages were tested using automated testing tools by our website team. A further audit of the website was carried out to the WCAG 2.2 AA standard.

HELP FOR USING THE MAP

The latest version of the Map has a number of important new features and a more intuitive interface. Here’s a short video introduction.

You can interact with the map on either a desktop computor or a mobile phone, and from either MyMap.eco or www.MyceliumMap.net. With a phone, Chrome seems to work more smootly than Safari. Using a mouse, keyboard or a touchscreen you can:

Move around with mouse button held down, with the arrow keys or by dragging with a finger.
When you have wide view of the map, the individual icons will be collected into circles showing the number they include. They will open up when you zoom in.
Zoom in and out with the mouse-wheel, the plus and minus keys or by pinching.
Click on one of the blue icons to see the basic information about the organisation it represents. Then follow the link for its detailed information or events.
Use the filter panel on the left to search for particular organisations or events. You dismiss the panel with the << icon and bring it back with the Q icon.
Useful search terms can be very generic (like ‘solar panels’), names of organisations, county names, or any word that organisations may have included in their organisation descriptions or events.
As well as entering a search term, you can focus your search by:
- proximity to your own location,
- profit or non-profit organisations,
- date range for future or past events,
- and the topic tick boxes.
Your own current location on the map is represented by the darker blue dot. This should have been set correctly when you agreed to the location prompt when the map opened. You may wish to adjust this slightly to bring it exactly to your location. Postcodes are not that specific, and sometimes the geolocation is simply wrong. So if your blue dot is not correctly positioned, or you need to search from another central location, click on it (it turns white), position the cursor and click on the correct location (turns back to blue). It will be reset when you reopen the Map and agree the location prompt.
The location of an event is shown by a red dot, with a line linking it to the host organisation. When a number of events take place at the same location they circle round it to avoid overlapping.. Stories work in thee same way with a green dot.

HELP FOR ORGANISATION ADMINISTRATORS

Exciting news – maybe not an exaggeration to call it a game-changer! Many people tell us they’ve have felt stuck with the problem that they’ve put their next event onto their website or Facebook or wherever, and it seems an unnecessary bother to enter all the details again into the map.

We’ve listened, Anuradha has come up with a solution, and now there’s Auto-Fill. You just drop into the box your poster, or website url, or WhatsApp text etc and all the details are filled in ready for you to check and submit. Here’s a short how-to video showing it in action:

———

Each organisation represented on the Mycelium Map is the responsibility of one or more Administrators in that organisation.

To apply on behalf of your organisation to join the Map, click on the Join button at the top right of the screen. To join your oganisation needs to be working in the field of climate or nature. First you’ll register youself as the admin for your group. Then, after confirming your email, fill whatever details you wish to put your organisation on the map. Be sure to include at least a postcode to identify your location on the map.
Once approved you will be sent an email with all the details you need on how to keep your mapsite up to date, add your events and stories and much more.
Now when you come back to the Map as the Administrator for your organisation, you can login using the username and password that you have specified in the application form. The login button is at the top of the screen.
Once logged you will have full power to edit you organisation details and your events, both future and past. Also your stories in the same way. In the menu the name of your organisation will now appear as an option. You can revisit all the details and change or supplement them as you wish.
You will find these options inside the folder ‘Info, events and stories’.
You can include videos directly in the desciption field (called ‘The Story’ in stories) by simply putting in the url from YouTube or Vimeo. Please ensure that you have any necessary copyrights.
If you have chosen the option to specify your organisation’s HQ location by postcode and this has not proved accurate, then can change this option and enter its latitude and longitude. To do this, click the toggle button marked ‘Automatically locate?’, changing it from Yes to No. New boxes will open up to enter latitude and longitude. You can find the values you need by right-clicking on your HQ’s location on a standard Google map.
From ‘New Events’ in the same menu you can add events (in-person or virtual) and later edit them under ‘My Events’. This is particularly helpful to enable you to add text records or video recordings of what happened at a past event. You will also see that you can enter recurring events once, and they will appear as many times as you have specified.
Here’s a short video showing how to add your events:
https://vimeo.com/1011053289
This is the way to add a story
- log in
- from the hamburger (3-lines) menu choose ‘my info events and stories’
- select ‘add story’
- fill in the name and description.
- if you have a video, upload it to YouTube or Vimeo and paste in the full url
- it’s great if you can add details about outcomes and lessons learned, but if not those subtitles won’t appear to avoid showing as empty
- choose your topics for the story
- add up to 8 still images from your computer and add captions
- click Submit.
- Remember you can then use the story’s shareable link to pass your story on far and wide.
Q – As an administrator for my group how do I manage more than one organisation on the Map?
A – If you have previously requested this ability to manage more than one organisation (it has to be done centrally for your security), then please check following video to see how you can move between editing more than one organisation. https://vimeo.com/951449459
Finally, this menu offers a way for you to contact the central administrators of the Map with any questions or issues that arise. We enjoy hearing from you with your experiences of using the Map.

Q – What are the banners?

A – These are three types of messages that can appear at the top of the Map:

Announcements with news for everyone
The Map’s mission statement also for everyone
Notifications to group administrators with suggestions for further action

All of the banners have a link for more information or next steps. And they can all be closed with the ‘x’

Q – My proximity results don’t reflect where I’m based.

A – These results are based on the location which the map has picked up when you selected ‘Allow to use your current location’ when you joined the map. Your location is represented by the blue dot. If this is not in the right place (or you want to check from a different location), you can move this. Click on it once – it turns white. Move the cursor to the preferred location and click – it turns blue. Your proximity range will now use this new location.

Q – My search panel has disappeared, how do I get it back?

A – Click on the Q button at the top left.

Q – I’d like to put my organisation on the Map. How do I make that request?

A – Click on the Join button at the top of the Map.

Q – Why are some organisations shown on the map with a dotted line linked to their location?

A – This is to avoid overlaps where more than more organisation shares the same address. The dotted line leads to their actual address, which is usually shown in full on their information panel.

Q – Why are the red dots for some events shown near the host organisation joined by a dotted line?

A – This is done to avoid a series of dots obscuring each other if they were placed exactly on the organisation’s exact location. So they are placed separately around that location and each linked with a dotted line. So to be sure of the exact location of the event, follow the dotted line or check the address in the information panel about the event.

Q – I would like to make a donation to support the charity making the map. Is that possible?

A – Yes, thank you very much. Voluntary support of this kind is most welcome. Even a small monthly donation will help us keep developing new features on the map. Please follow this link – https://hedgerleywoodtrust.godonate.org.uk

FAQs FOR ORGANISATION ADMINISTRATORS

Q – How do I login in order to edit my organisational details or add an event?

A – Click on the Login button at the top of the screen. You can log out from the bottom of the main menu.

Q – I’ve lost my password or would like to change it

A – When logging in, select ‘forgot my password’. Your username is the one you chose on sign-up and can’t be changed. If you can’t retrieve it, write to us at hello@mymap.eco

Q – I’m filling in the form for my organisation and I don’t like the password chosen for me by the system

A – Click on the box and select ‘Choose my own’ from the dropdown.

Q – Can I set an event as recurring?

A – Yes. When posting a new event, select the ‘Advanced’ and then the ‘Recurring’ option and you will have a wide range of choices as to how you would like your event to recur.

This video shows how it works.

https://vimeo.com/1011053289

Q – As an administrator for my group how do I manage more than one organisation on the Map?

A – If you have previously requested this feature (it has to be set up centrally for your security), please check following video to see how it works.

Q – How do I add a mycelium link between my organisation and others?

A – This is not available in the software at the present time. We can do this for you if you let us know which organisations to link to and confirm that you have their permission to be linked to. Please send your request to hello@mymap.eco.

Q – I’ve received an email to say my organisation is on the map and I should register as its administrator. How do I do that?

A – Here’s a short video showing how to do this. It’s based on the example of groups joining from a CAG mass onboarding, but the principles are the same.

Q – How can I repeat an event with the same details for a new date?

A – This is the easiest way. Login, go to ‘my events’, choose event to be copied, change date and click update. Now it appears as a new event.

If it’s important that the event you copied from is not deleted, then you can do it this way.
Go to past events and choose the event you want to copy, select all and copy. Go to add event and autofill and paste in. Check, add new dates and image if necessary and submit.

What is the Mycelium Map

The Mycelium Map is best known by its url MyMap.eco. It connects people in their local communities to take action on climate change. It provides a comprehensive mapping and listing of local climate action groups, from small neighbourhood initiatives to large-scale organisations. With the Mycelium Map, you can find the groups closest to you, learn more about their activities and join their efforts to tackle the climate-nature crisis.

When people see how many support organisations are springing up to help decelerate the climate-nature emergency, a wider sense of confidence can replace the current sense of powerlessness. We don’t need to wait for a peaceful, grassroots, climate-nature movement to happen: we are already here! And the Mycelium Map makes this reality visible.

Who is it for?

Green community organisations, sustainability-focused SMEs, faith groups, local councils, schools and colleges (whose listings are run by their staff) and local residents who want to get involved: in other words, everyone working for climate action in the area. As the climate-nature crisis presses ever closer, and climate anxiety spreads, communities need support to become more resilient both in practical and psychological ways. The Mycelium Map helps communities grow stronger and greener fast, by joining the green dots.

And all this high-quality promotion is available to community groups via the Map for free.

The Map is also for green companies. Businesses would also strongly benefit being on the Mycelium Map because it provides them (as explained above) not only with convenient, low-cost promotion but ‘warm leads’, since their goods and services are being seen by individuals and members of community groups actively interested in greener ways of living.

Can we put our green organisation on the map?

Yes, you are welcome, so long as your organisation meets our criteria:

You are located in the UK
You are active in the area of climate or nature
You agree with the values of the Chilterns Mycelium Map and with the terms and conditions of membership. Check these out here

Each group on Map is responsible for its own entries: the description, any pictures and videos and, above all, the range of events that it is running.

To become an administrator for your group and put it on the Map, please submit the ‘Join the Map’ form from the hamburger menu on the top right of the map. Or drop us a line at hello@mymap.eco.

Can green companies join?

Yes, so long as they are working directly in the environmental sector, or otherwise have a clear environmental policy with impact assessments.

What are future plans for the Map?

The Map is constantly evolving in response to the experience of our Map users. New features are described, often with how-videos, in the Help section. The major shift happening at the moment is opening up the map to groups asking to join from beyond the original area around the Chilterns.

We are always interested to hear your ideas for new features to be added, do please contact us at hello@mymap.eco

Governance of the Map

The Map was initiated by The Hedgerley Wood Trust, a charity whose charitable object is public education, and has a particular emphasis on climate. HWT was founded and registered with the Charity Commission in August 2013.

This is the link for the mission and governance of the Hedgerley Wood Trust. The trustees listed there hold the final responsibility for Map. This relates in particular to any issues that arise as to who is appropriate to be on the Map and any conflicts arising from posts made by groups.

As well as the Map, HWT runs a range of projects promoting climate justice e.g:
– running the OneClimate Centre, a fast-growing and very lively community hub for people from local climate organisations across the county
– making high-quality climate-related documentaries.

The Map Team

This is a uniquely experienced team, who have pioneered and run world-first digital media innovations for social benefit over the past 4 decades, including:

The BBC Domesday Project [1984]: the world’s first user-generated multimedia project, aggregating the contributions of a million schoolchildren and 6 universities mapping the state of the UK
The multi-awardwinning OneWorld Online [1995]: the world’s first sustainable development platform and portal, aggregating the online work of over 3,000 sustainable development NGO networks worldwide, and pioneering a series of further world media innovations over the following decades
Global Report, the critically lauded BBC TV special report presenting an alternative look at the State of the World
Earth Conference One [1988] with James Lovelock and Carl Sagan et al, showing why climate change was a key threat to global survival

Anuradha Vittachi

Mycelium Map initiator, co-director and network coordinator
UK civil society delegate to the G8 Summit
Winner, LSE Global Civil Society Pioneer Award, for pioneering media for social justice
Co-founder, OneWorld; Executive Director of the OneWorld International Foundation
Founder and Executive Director of OneClimate (2006)
Psychotherapist, and author of ‘Stolen Childhood’ [1989], on how adults worldwide exploit future generations instead of guarding their futures

Peter Armstrong

Mycelium Map co-director and tech coordinator
Initiator and Director, BBC Domesday Project [see above]
Winner, BAFTA Lifetime Achievement award
Co-founder, OneWorld; Executive Director of OneWorld International Ltd
Initiator and executive producer, Global Report [see above]
Initiator and executive producer Everyman, BBC’s flagship series

Tim Hartley

Co-founder of SeeChange
VP Product and architect for SeeWare, a platform for designing AI solutions
SEE: 2023 winner, Artificial Intelligence Innovation of the Year award (British Computer Society)
Product Owner for the Arm NN framework
Head of research and development team at the BBC exploring multimedia techniques and technologies

Cami and Jamie Perrelet

Digitalis, leading software design and development company
Successful collaborations with HWT since 2019

This section forms part of the Mycelium Map Terms of Service. It replaces any earlier terms on the same subjects. “We” means The Hedgerley Wood Trust, which runs the Mycelium Map. “You” means anyone who uses the Map.

Using the Map

You can browse the Map without an account. To add an organisation, event or story you need an account, and you must be an agreed representative of the organisation you post for. Everything you post must follow these terms and our Organisation Guidelines.

We tell registered users when these terms change. If you keep using the Map after a change, you accept the new version.

Content that is not allowed

You must not post, link to or share content that:

Is illegal in the UK. This includes, among other things: terrorism content; child sexual exploitation or abuse; content that stirs up hatred on the grounds of race, religion or sexual orientation; threats, harassment and stalking; fraud and scams; sharing intimate images without consent; and content encouraging suicide or serious self-harm.
Is harmful or abusive, even if not illegal: bullying, intimidation, or content that attacks people for who they are.
Is spam or a scam: repeated or misleading promotion, fake organisations or events, or links that take people to something other than what they promise.
Is false or misleading about your organisation, an event or a person.
Shares other people’s personal information without their permission, such as a private phone number or home address.
Infringes someone else’s rights, for example images you do not have permission to use.
Is unrelated to the Map’s purpose of connecting people with local climate and nature action.

The same rules apply to the places your links lead, including WhatsApp groups you list. If a group or page you link to is used for content that breaks these terms, we may remove the link or your listing.

How we keep the Map safe

New organisations that sign up through the Map are checked by a moderator before they appear.
Everything else appears straight away. Our moderators review reports and keep an eye on new and changed content.
Reporting. Every organisation, event and story has a Report flag, and you can raise any concern through “Report a Concern” in the menu. You do not need an account. If you are not logged in you can report anonymously; reports from a logged-in account are linked to it, but we never tell the people you report who you are.
We do not use automated tools to scan or remove content. Decisions are made by people.
No private messaging or comments. The Map does not host conversations between users.

Removing content

When we become aware of content that we reasonably judge to be illegal, we remove it swiftly. We may also remove content that breaks these terms. When we remove content we tell the organisation why and how to appeal.

We report child sexual exploitation and abuse to the National Crime Agency, and we may share information with the police or other authorities where the law requires it or someone is at risk.

Removed content is not deleted straight away: we keep it, hidden, as evidence in case of an appeal and to meet our legal duties.

Suspending accounts

We may suspend (ban) an account that posts illegal content or seriously or repeatedly breaks these terms. A suspended user cannot log in. Organisations where they are the only user are removed while the suspension lasts. We tell the person why and how to appeal.

Reporting, complaints and appeals

Report content using the Report flag on it.
Complain about anything else to do with safety on the Map, including how we handled a report, using “Report a Concern” in the menu.
Appeal a decision to remove your content, reject your organisation or suspend your account, using the link in the email we send you or the link shown on the removed item.

We confirm we have received your report straight away. We aim to decide reports about illegal content within 2 working days, other reports within 5 working days and appeals within 14 days. Where possible, an appeal is reviewed by someone who did not make the original decision. If we uphold an appeal we reverse the decision.

If you leave an email address we tell you the outcome.

How the Scroll Wall decides what you see

The Scroll Wall shows the latest from the Map. It is not personalised: everyone sees the same order, and we do not use your activity to choose what you see.

Organisations, events and stories are mixed in a fixed pattern set by our team, for example two organisations, then an event, then a story.
Organisations appear by when they were last updated, most recent first. Any update moves an organisation up.
Events appear by their next date, soonest first.
Stories appear newest first, except that stories our team has chosen (“starred”) come before the rest.

Contact

For anything about these terms, contact us at hello@mymap.eco. Our Online Safety page explains how we keep the Map safe.

The rest of our Terms of Service are at hedgerleywood.org.

The Mycelium Map connects people with local climate and nature action. This page explains how we keep it safe, how to tell us about a problem and how we make decisions.

How we keep the Map safe

The Map is built to keep risks low. There is no private messaging, no comments and no way for strangers to contact each other through the Map. Everything is posted by organisations under their own name.
New organisations are checked. When an organisation signs up through the Map, a moderator reviews it before it appears.
Our moderators review reports and keep an eye on new and updated organisations, events and stories.
Clear rules. Our Terms of Service say what is not allowed, and our Organisation Guidelines explain what we expect from the people who run organisations on the Map.
People, not algorithms. Moderation decisions are made by our team, not by automated tools. The Scroll Wall is not personalised; our Terms explain how it is ordered.

How to report a concern

About a specific organisation, event or story: use the flag on it, or the Report button when you open it.
About anything else, including how we handled an earlier report: choose Report a Concern in the menu.

You do not need an account. If you are not logged in you can stay anonymous; if you are, the report is linked to your account. Either way we never tell an organisation who reported it. Leave your email address if you want us to tell you what we decided.

If someone is in immediate danger, call 999. If you think a child is being abused or exploited, you can also report it to the National Crime Agency’s CEOP service at ceop.police.uk.

What happens next

We confirm we have received your report straight away.
A moderator reviews it. We aim to decide reports about illegal content within 2 working days and other reports within 5 working days.
If the content is illegal or breaks our rules, we remove it and tell the organisation why. If it does not, we leave it up.
If you left an email address, we tell you the outcome.

How we make decisions

We ask two questions: is it illegal in the UK, and does it break our Terms of Service? We remove content that is illegal or breaks our terms, and we can suspend accounts that do so seriously or repeatedly. Serious cases, such as child sexual exploitation or abuse, are reported to the authorities as the law requires.

We keep a record of every decision and the reason for it.

If you disagree with a decision

If we remove your content, reject your organisation or suspend your account, we email you the reason and a link to appeal. Owners can also find the appeal link on the removed item. Where possible, someone who did not make the original decision reviews your appeal, and we aim to decide within 14 days. If we agree with you, we reverse the decision.

Who is responsible

The Mycelium Map is run by The Hedgerley Wood Trust, a registered charity. Peter Armstrong, the Map’s co-director, is responsible for online safety. Contact us at hello@mymap.eco.

Our policies

Terms of Service
Privacy Policy
Organisation Guidelines

These guidelines are for everyone who runs an organisation on the Mycelium Map. They sit alongside our Terms of Service. When you add or edit an organisation, event or story, you are responsible for it.

What we expect from you

Represent your organisation honestly. Only add an organisation you are an agreed representative of, and keep its details accurate and up to date.
Keep it relevant. The Map is for local climate and nature action. Post what helps people find and join that action.
Be respectful. No abuse, harassment or attacks on people or groups, including other organisations on the Map.
Keep your account to yourself. Do not share your login. If other people help run your organisation, ask us to add them so they have their own account.
Tell us when things change. If you leave the organisation, or it closes, let us know so we can update or remove it.

Content standards

Organisations

Use your real organisation name, a clear description and an image you have the right to use.
Give contact details for the organisation, not anyone’s private details. Do not publish a personal phone number or home address without that person’s permission.

Events

List real events with an accurate date, place and description.
If people must book or pay, link to the genuine booking page and say clearly what it costs.
If the event is for children or young people, say so, and make sure your own safeguarding arrangements apply. Do not ask for children’s personal details through links on the Map.

Stories

Tell true stories about your work. Do not present opinion or rumour as fact.
Only use photos and videos you have the right to use. Get permission from people who appear in them, and from a parent or carer for anyone under 18.

External links

Link only to your own organisation’s pages or to trustworthy sites that are relevant to the post.
Make sure each link goes where it says it does. No disguised links, link shorteners used to hide the destination, or pages asking people for passwords or payment details under false pretences.
You are responsible for what your links lead to. If a page you link to changes into something that breaks our terms, remove the link.

WhatsApp groups and other community spaces

The Map does not host conversations. If you list a WhatsApp group or another community space, it is yours to run. If it is used for content that breaks our Terms of Service, we may remove the link or your listing.

You moderate it. Have at least one admin who can remove messages and people, and act on problems quickly.
Set ground rules for the group. We recommend rules in the spirit of our Terms of Service.
Protect members’ privacy. Remember that members of a WhatsApp group can see each other’s phone numbers. Say so in the group description, and do not share members’ details outside the group.
Think about who joins. Anyone who sees your listing can follow the link. If your group is for adults, say so. Do not use a public listing to bring children into a group with adults they do not know.
Do not imply we endorse or run the group. It is your organisation’s space, not the Map’s.

If something goes wrong

If one of your posts is reported, a moderator reviews it. If we remove something, we email you the reason and how to appeal. Serious or repeated breaches can lead to your account being suspended. If you see something on the Map that worries you, use the Report flag on it.

Questions? Contact us at hello@mymap.eco.