Mycelium Map

Privacy Policy

OneClimate is committed to safeguarding your privacy. Contact us via email if you have any questions or problems regarding the use of your Personal Data and we will gladly assist you.

By using this site or/and our services, you consent to the Processing of your Personal Data as described in this Privacy Policy.

Personal Data – any information relating to an identified or identifiable natural person.
Processing – any operation or set of operations which is performed on Personal Data or on sets of Personal Data.
Data subject - a natural person whose Personal Data is being Processed.
Child - a natural person under 16 years of age.
We/us (either capitalized or not) – OneClimate

We promise to follow the following data protection principles:

Processing is lawful, fair, transparent. Our Processing activities have lawful grounds. We always consider your rights before Processing Personal Data. We will provide you information regarding Processing upon request.
Processing is limited to the purpose. Our Processing activities fit the purpose for which Personal Data was gathered.
Processing is done with minimal data. We only gather and Process the minimal amount of Personal Data required for any purpose.
Processing is limited with a time period. We will not store your personal data for longer than needed.
We will do our best to ensure the accuracy of data.
We will do our best to ensure the integrity and confidentiality of data.

The Data Subject has the following rights:

Right to information – meaning you have to right to know whether your Personal Data is being processed; what data is gathered, from where it is obtained and why and by whom it is processed.
Right to access – meaning you have the right to access the data collected from/about you. This includes your right to request and obtain a copy of your Personal Data gathered.
Right to rectification – meaning you have the right to request rectification or erasure of your Personal Data that is inaccurate or incomplete.
Right to erasure – meaning in certain circumstances you can request for your Personal Data to be erased from our records.
Right to restrict processing – meaning where certain conditions apply, you have the right to restrict the Processing of your Personal Data.
Right to object to processing – meaning in certain cases you have the right to object to Processing of your Personal Data, for example in the case of direct marketing.
Right to object to automated Processing – meaning you have the right to object to automated Processing, including profiling; and not to be subject to a decision based solely on automated Processing. This right you can exercise whenever there is an outcome of the profiling that produces legal effects concerning or significantly affecting you.
Right to data portability – you have the right to obtain your Personal Data in a machine-readable format or if it is feasible, as a direct transfer from one Processor to another.
Right to lodge a complaint – in the event that we refuse your request under the Rights of Access, we will provide you with a reason as to why. If you are not satisfied with the way your request has been handled please contact us.
Right for the help of supervisory authority – meaning you have the right for the help of a supervisory authority and the right for other legal remedies such as claiming damages.
Right to withdraw consent – you have the right withdraw any given consent for Processing of your Personal Data.

Information you have provided us with
This might be your e-mail address, name, billing address, home address etc – mainly information that is necessary for delivering you a product/service or to enhance your customer experience with us. We save the information you provide us with in order for you to comment or perform other activities on the website. This information includes, for example, your name and e-mail address.

Information automatically collected about you
This includes information that is automatically stored by cookies and other session tools. For example, your shopping cart information, your IP address, your shopping history (if there is any) etc. This information is used to improve your customer experience. When you use our services or look at the contents of our website, your activities may be logged.

Information from our partners
We gather information from our trusted partners with confirmation that they have legal grounds to share that information with us. This is either information you have provided them directly with or that they have gathered about you on other legal grounds. See the list of our partners here.

Publicly available information
We might gather information about you that is publicly available.

We use your Personal Data in order to:

provide our service to you. This includes for example registering your account; providing you with other products and services that you have requested; providing you with promotional items at your request and communicating with you in relation to those products and services; communicating and interacting with you; and notifying you of changes to any services.
enhance your customer experience;
fulfil an obligation under law or contract;

We use your Personal Data on legitimate grounds and/or with your Consent.

On the grounds of entering into a contract or fulfilling contractual obligations, we Process your Personal Data for the following purposes:

to identify you;
to provide you a service or to send/offer you a product;
to communicate either for sales or invoicing;

On the ground of legitimate interest, we Process your Personal Data for the following purposes:

to send you personalized offers* (from us and/or our carefully selected partners);
to administer and analyse our client base (purchasing behaviour and history) in order to improve the quality, variety, and availability of products/ services offered/provided;
to conduct questionnaires concerning client satisfaction;

As long as you have not informed us otherwise, we consider offering you products/services that are similar or same to your purchasing history/browsing behaviour to be our legitimate interest.

With your consent we Process your Personal Data for the following purposes:

to send you newsletters and campaign offers (from us and/or our carefully selected partners);
for other purposes we have asked your consent for;

We Process your Personal Data in order to fulfil obligation rising from law and/or use your Personal Data for options provided by law. We reserve the right to anonymise Personal Data gathered and to use any such data. We will use data outside the scope of this Policy only when it is anonymised. We save your billing information and other information gathered about you for as long as needed for accounting purposes or other obligations deriving from law, but not longer than is necessary.

We might process your Personal Data for additional purposes that are not mentioned here, but are compatible with the original purpose for which the data was gathered. To do this, we will ensure that:

the link between purposes, context and nature of Personal Data is suitable for further Processing;
the further Processing would not harm your interests and
there would be appropriate safeguard for Processing.

We will inform you of any further Processing and purposes.

We do not share your Personal Data with strangers. Personal Data about you is in some cases provided to our trusted partners in order to either make providing the service to you possible or to enhance your customer experience. We share your data with:

Our processing partners:

Digitalis Web Build Co: Our web developers
Digital Ocean: Our web hosting providers

We only work with Processing partners who are able to ensure adequate level of protection to your Personal Data. We disclose your Personal Data to third parties or public officials when we are legally obliged to do so. We might disclose your Personal Data to third parties if you have consented to it or if there are other legal grounds for it.

We do our best to keep your Personal Data safe. We use safe protocols for communication and transferring data (such as HTTPS). We use anonymising and pseudonymising where suitable. We monitor our systems for possible vulnerabilities and attacks.

Even though we try our best we can not guarantee the security of information. However, we promise to notify suitable authorities of data breaches. We will also notify you if there is a threat to your rights or interests. We will do everything we reasonably can to prevent security breaches and to assist authorities should any breaches occur.

If you have an account with us, note that you have to keep your username and password secret.

Children

We do not intend to collect or knowingly collect information from children. We do not target children with our services.

We use cookies and/or similar technologies to analyse customer behaviour, administer the website, track users' movements, and to collect information about users. This is done in order to personalise and enhance your experience with us.

A cookie is a tiny text file stored on your computer. Cookies store information that is used to help make sites work. Only we can access the cookies created by our website. You can control your cookies at the browser level. Choosing to disable cookies may hinder your use of certain functions.

We use cookies for the following purposes:

Necessary cookies – these cookies are required for you to be able to use some important features on our website, such as logging in. These cookies don't collect any personal information.
Functionality cookies – these cookies provide functionality that makes using our service more convenient and makes providing more personalised features possible. For example, they might remember your name and e-mail in comment forms so you don't have to re-enter this information next time when commenting.
Analytics cookies - these cookies are used to track the use and performance of our website and services
Advertising cookies - these cookies are used to deliver advertisements that are relevant to you and to your interests. In addition, they are used to limit the number of times you see an advertisement. They are usually placed to the website by advertising networks with the website operator’s permission. These cookies remember that you have visited a website and this information is shared with other organisations such as advertisers. Often targeting or advertising cookies will be linked to site functionality provided by the other organisation.

You can remove cookies stored in your computer via your browser settings. Alternatively, you can control some 3rd party cookies by using a privacy enhancement platform such as optout.aboutads.info or youronlinechoices.com. For more information about cookies, visit allaboutcookies.org.

We use Google Analytics to measure traffic on our website. Google has their own Privacy Policy which you can review here. If you'd like to opt out of tracking by Google Analytics, visit the Google Analytics opt-out page.

Data Protection Officer
If you have any questions regarding Processing your Personal Data, your rights regarding your Personal Data or this Privacy Policy, contact our Data Protection Officer: Peter Armstrong via email

Supervisory Authority
Website: https://ico.org.uk
Email: international.team@ico.org.uk
Phone: +44 1625 545 745

We reserve the right to make change to this Privacy Policy.
Last modification was made 28 May 2024.

Accessibility Statement for Mycelium Map

This accessibility statement applies to https://mymap.eco/.

This website is run by The Hedgerley Wood Trust. We want as many people as possible to be able to use this website. For example, that means you should be able to:

Change colours, contrast levels and fonts using browser or device settings.
Zoom in up to 400% without the text spilling off the screen.
Navigate most of the website using a keyboard or speech recognition software.
Listen to most of the website using a screen reader (including the most recent versions of JAWS, NVDA and VoiceOver).

We’ve also made the website text as simple as possible to understand.

AbilityNet has advice on making your device easier to use if you have a disability.

How accessible this website is

We know some parts of this website are not fully accessible:

Videos may not have captions.
Map pins are not accessible via keyboard input.
Date selection dialog boxes are not accessible via keyboard input.
The current location pin cannot be updated via keyboard input.
Some of the controls for creating recurring event rules are not fully accessible.
Organisation searches do not currently display a text version of the results.

Feedback and contact information

If you find any problems not listed on this page or think we’re not meeting accessibility requirements or if you need information on this website in a different format (like accessible PDF, large print, easy read, audio recording or braille), please contact:

Peter Armstrong
peter[at]hwtrust.net
07469 924797

We’ll consider your request and get back to you in seven days.

Enforcement procedure

The Equality and Human Rights Commission (EHRC) is responsible for enforcing the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018 (the ‘accessibility regulations’). If you’re not happy with how we respond to your complaint, contact the Equality Advisory and Support Service (EASS).

Technical information about this website’s accessibility

The Hedgerley Wood Trust is committed to making its website accessible, in accordance with the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018.

Compliance status

This website is partially compliant with the Web Content Accessibility Guidelines version 2.2 AA standard, due to the non-compliances and exemptions listed below.

Non-accessible content

The content listed below is non-accessible for the following reasons:

User supplied content is not fully accessible because we are unable to enforce WCAG 2.2 compliance on our end users.

Non-compliance with the accessibility regulations

User supplied content on organisation and event pages may include text and media which is not fully compliant. This fails WCAG 2.2 success criterion 1.1.1 (non-text content). We are unable to enforce this criterion on our end-users, however we are committed to improving the accessibility of this content as part of our moderation efforts.

Embedded videos may not have audio descriptions and / or live captions. This fails WCAG 2.2 success criterion 1.2.2 Captions (Prerecorded). We plan to have this fixed by March 2025.

Some advanced user input controls currently lack full keyboard accessibility, but we are actively working to address this issue. This fails WCAG 2.2 success criterion 2.1.1 Keyboard. We plan to have this fixed by March 2025.

Disproportionate burden

Digital maps present complex spatial, visual, and interactive information, making accessibility a challenge. For instance, developers must ensure that object positions on a map remain fixed, which can conflict with the dynamic adjustments required by assistive technologies. We are working to incrementally improve the accessibility of our map and appreciate any feedback or suggestions you may have for us.

Content that’s not within the scope of the accessibility regulations

We do not plan to add captions to live video streams because live video is exempt from meeting the accessibility regulations.

Preparation of this accessibility statement

This statement was prepared on December 4th 2024. It was last reviewed on December 5th 2024.

This website was last tested on December 5th 2024 against the WCAG 2.2 AA standard.

The test was carried out by Digitalis Web Build Co. The most viewed pages were tested using automated testing tools by our website team. A further audit of the website was carried out to the WCAG 2.2 AA standard.

HELP FOR USING THE MAP

You can interact with the map on either a laptop or a mobile phone from either mymap.eco or www.MyceliumMap.net. Using a mouse, keyboard or a touchscreen you can:

Move around with mouse button held down, with the arrow keys or by dragging with a finger.
When you have wide view of the map, the individual icons will be collected into circles showing the number they include. They will open up when you zoom in.
Zoom in and out with the mouse-wheel, the plus and minus keys or by pinching.
Click on one of the blue icons to see the basic information about the organisation it represents. Then follow the link for its detailed information or events.
Use the filter panel on the left to search for particular organisations or events. You dismiss the panel with the << icon and bring it back with the Q icon.
If you are using a mobile, we recommend holding it in landscape mode. In vertical mode, you will sometimes need to remove the search panel to see the map again.
Useful search terms can be very generic (like ‘solar panels’), names of organisations, county names, or any word that organisations may have included in their organisation descriptions or events.
As well as entering a search term, you can focus your search by:
- proximity to your own location,
- profit or non-profit organisations,
- date range for future or past events,
- and the topic tick boxes.
Your own current location on the map is represented by the darker blue dot. This should have been set correctly when you agreed to the location prompt when the map opened. You may wish to adjust this slightly to bring it exactly to your location. Postcodes are not that specific, and sometimes the geolocation is simply wrong. So if your blue dot is not correctly positioned, or you need to search from another central location, click on it (it turns white), position the cursor and click on the correct location (turns back to blue). It will be reset when you reopen the Map and agree the location prompt.
The location of an event is shown by a red dot, with a line linking it to the host organisation. When a number of events take place at the same location they circle round it to avoid overlapping.
You can check out the story of the Mycelium Map here in the About section under the hamburger icon at the top right of the screen.

Here’s a short video to see the main operations working in practice.

HELP FOR ORGANISATION ADMINISTRATORS

Each organisation represented on the Mycelium Map is the responsibility of one or more Administrators in that organisation.

To apply on behalf of your organisation to join the Map, submit the short form from the hamburger menu at the top right of the screen. To join you need to be working directly in the field of climate or nature sustainability.
Once approved you will be sent an email with all the details you need on how to join. As soon as follow that link and submit the two application forms you will become a registered user for your organisation. And the organisation will appear at once on the Map.
Now when you come back to the Map as the Administrator for your organisation, you can login using the username and password that you have specified in the application form. The login button is at the bottom of the hamburger menu.
Once logged you will have full power to edit you organisation details and you events, both future and past. In the menu the name of your organisation will now appear as an option. You can revisit all the details and change or supplement them as you wish.
You can include videos directly in the desciption field by simply putting in the url from YouTube or Vimeo. Please ensure that you have any necessary copyrights.
If you have chosen the option to specify your organisation's HQ location by postcode and this has not proved accurate, then can change this option and enter its latitude and longitude. To do this, click the toggle button marked 'Automatically locate?', changing it from Yes to No. New boxes will open up to enter latitude and longitude. You can find the values you need by right-clicking on your HQ's location on a standard Google map.
From 'New Events' in the same menu you can add events (in-person or virtual) and later edit them under ‘My Events’. This is particularly helpful to enable you to add text records or video recordings of what happened at a past event. You will also see that you can enter recurring events once, and they will appear as many times as you have specified.
Here's a short video showing how to add your events:
https://vimeo.com/1011053289
Q - As an administrator for my group how do I manage more than one organisation on the Map?
A - If you have previously requested this ability to manage more than one organisation (it has to be done centrally for your security), then please check following video to see how you can more between editing more than one organisation. https://vimeo.com/951449459
Finally, this menu offers a way for you to contact the central administrators of the Map with any questions or issues that arise. We enjoy hearing from you with your experiences of using the Map.

Q - My proximity results don't reflect where I'm based.

A - These results are based on the location which the map has picked up when you selected 'Allow to use your current location' when you joined the map. Your location is represented by the blue dot. If this is not in the right place (or you want to check from a different location), you can move this. Click on it once - it turns white. Move the cursor to the preferred location and click - it turns blue. Your proximity range will now use this new location.

Q - My search panel has disappeared, how do I get it back?

A - Click on the Q button at the top left.

Q - I'd like to put my organisation on the Map. How do I make that request?

A - Click on the hamburger menu (3 lines at top right) and choose the 'Join the Map' option. Let us know your details and we'll be in touch.

Q - Why are some organisations shown on the map with a dotted line linked to their location?

A - This is to avoid overlaps where more than more organisation shares the same address. The dotted line leads to their actual address, which is usually shown in full on their information panel.

Q - Why are the red dots for some events shown near the host organisation joined by a dotted line?

A - This is done to avoid a series of dots obscuring each other if they were placed exactly on the organisation's exact location. So they are placed separately around that location and each linked with a dotted line. So to be sure of the exact location of the event, follow the dotted line or check the address in the information panel about the event.

Q - I would like to make a donation to support the charity making the map. Is that possible?

A - Yes, thank you very much. Voluntary support of this kind is most welcome. Even a small monthly donation will help us keep developing new features on the map. Please follow this link - https://hedgerleywoodtrust.godonate.org.uk

FAQs FOR ORGANISATION ADMINISTRATORS

Q - How do I login in order to edit my organisational details or add an event?

A - Click on the hamburger menu (3 lines at top right), and the login button is at the bottom of the screen

Q - I've lost my password or would like to change it

A - When logging in, select 'forgot my password'. Your username is the one you chose on sign-up and can't be changed. If you can't retrieve it, write to us at hello@mymap.eco

Q - I'm filling in the form for my organisation and I don't like the password chosen for me by the system

A - Click on the box and select 'Choose my own' from the dropdown.

Q - Can I set an event as recurring?

A - Yes. When posting a new event, select the 'Recurring' option and will have a wide range of choices as to how you would like your event to recur.

This video shows how it works.

https://vimeo.com/1011053289

Q - As an administrator for my group how do I manage more than one organisation on the Map?

A - If you have previously requested this feature (it has to be set up centrally for your security), please check following video to see how it works.

Q - How do I add a mycelium link between my organisation and others?

A - This is not available in the software at the present time. We can do this for you if you let us know which organisations to link to and confirm that you have their permission to be linked to. Please send your request to hello@mymap.eco.

Q - I've received an email to say my organisation is on the map and I should register as its administrator. How do I do that?

A - Here's a short video showing how to do this. It's based on the example of groups joining from a CAG mass onboarding, but the principles are the same.

What is the Mycelium Map

The Mycelium Map is best known by its url MyMap.eco. It connects people in their local communities to take action on climate change. It provides a comprehensive mapping and listing of local climate action groups, from small neighbourhood initiatives to large-scale organisations. With the Mycelium Map, you can find the groups closest to you, learn more about their activities and join their efforts to tackle the climate-nature crisis.

When people see how many support organisations are springing up to help decelerate the climate-nature emergency, a wider sense of confidence can replace the current sense of powerlessness. We don’t need to wait for a peaceful, grassroots, climate-nature movement to happen: we are already here! And the Mycelium Map makes this reality visible.

Who is it for?

Green community organisations, sustainability-focused SMEs, faith groups, schools, local councils and the public: in other words, everyone who lives in the area. As the climate-nature crisis presses ever closer, and climate anxiety spreads, communities need support to become more resilient both in practical and psychological ways. The Mycelium Map helps communities grow stronger and greener fast, by joining the green dots.

And all this high-quality promotion is available to community groups via the Map for free.

The Map is also for green companies. Businesses would also strongly benefit being on the Mycelium Map because it provides them (as explained above) not only with convenient, low-cost promotion but ‘warm leads’, since their goods and services are being seen by individuals and members of community groups actively interested in greener ways of living.

Can we put our green organisation on the map?

Yes, you are welcome, so long as your organisation meets our criteria:

You are located in the UK
You are active in the area of climate or nature
You agree with the values of the Chilterns Mycelium Map and with the terms and conditions of membership. Check these out here

Each group on Map is responsible for its own entries: the description, any pictures and videos and, above all, the range of events that it is running.

To become an administrator for your group and put it on the Map, please submit the 'Join the Map' form from the hamburger menu on the top right of the map. Or drop us a line at hello@mymap.eco.

Can green companies join?

Yes, so long as they are working directly in the environmental sector, or otherwise have a clear environmental policy with impact assessments.

What are future plans for the Map?

The Map is constantly evolving in response to the experience of our Map users. New features are described, often with how-videos, in the Help section. The major shift happening at the moment is opening up the map to groups asking to join from beyond the original area around the Chilterns.

We are always interested to hear your ideas for new features to be added, do please contact us at hello@mymap.eco

Governance of the Map

The Map was initiated by The Hedgerley Wood Trust, a charity whose charitable object is public education, and has a particular emphasis on climate. HWT was founded and registered with the Charity Commission in August 2013.

This is the link for the mission and governance of the Hedgerley Wood Trust. The trustees listed there hold the final responsibility for Map. This relates in particular to any issues that arise as to who is appropriate to be on the Map and any conflicts arising from posts made by groups.

As well as the Map, HWT runs a range of projects promoting climate justice e.g:
- running the OneClimate Centre, a fast-growing and very lively community hub for people from local climate organisations across the county
- making high-quality climate-related documentaries.

The Map Team

This is a uniquely experienced team, who have pioneered and run world-first digital media innovations for social benefit over the past 4 decades, including:

The BBC Domesday Project [1984]: the world’s first user-generated multimedia project, aggregating the contributions of a million schoolchildren and 6 universities mapping the state of the UK
The multi-awardwinning OneWorld Online [1995]: the world’s first sustainable development platform and portal, aggregating the online work of over 3,000 sustainable development NGO networks worldwide, and pioneering a series of further world media innovations over the following decades
Global Report, the critically lauded BBC TV special report presenting an alternative look at the State of the World
Earth Conference One [1988] with James Lovelock and Carl Sagan et al, showing why climate change was a key threat to global survival

Anuradha Vittachi

Mycelium Map initiator, co-director and network coordinator
UK civil society delegate to the G8 Summit
Winner, LSE Global Civil Society Pioneer Award, for pioneering media for social justice
Co-founder, OneWorld; Executive Director of the OneWorld International Foundation
Founder and Executive Director of OneClimate (2006)
Psychotherapist, and author of ‘Stolen Childhood’ [1989], on how adults worldwide exploit future generations instead of guarding their futures

Peter Armstrong

Mycelium Map co-director and tech coordinator
Initiator and Director, BBC Domesday Project [see above]
Winner, BAFTA Lifetime Achievement award
Co-founder, OneWorld; Executive Director of OneWorld International Ltd
Initiator and executive producer, Global Report [see above]
Initiator and executive producer Everyman, BBC’s flagship series

Tim Hartley

Co-founder of SeeChange
VP Product and architect for SeeWare, a platform for designing AI solutions
SEE: 2023 winner, Artificial Intelligence Innovation of the Year award (British Computer Society)
Product Owner for the Arm NN framework
Head of research and development team at the BBC exploring multimedia techniques and technologies

Cami and Jamie Perrelet

Digitalis, leading software design and development company
Successful collaborations with HWT since 2019

Stowmarket Eco Future Group

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